About NIBS

The National Institute of Building Sciences is in the process of filling the positions below to support the organization and federal agency clients.

Interested individuals with the required skill sets can read the job descriptions below to see the full duties and responsibilities of the positions.

WHO WE ARE

Whether in your home, office or out in your community, the walls that surround you must be safe, structurally sound, and sustainable. It’s our job to make that happen.

We were created by act of Congress in 1974 to be the nation’s authoritative source of findings and recommendations that impact and improve the built environment for the American people.  At the National Institute of Building Sciences (NIBS), we connect research, policy, and practical application to advance innovation in the built environment. Our mission is to create a safer, more resilient, and technologically advanced infrastructure that serves American communities and strengthens our nation’s future.

Building American Innovation isn’t just our tagline – it’s our commitment. We foster collaboration between government, industry, and academia to drive forward-thinking strategies for resilient communities. Because at NIBS, we don’t just build structures, we build solutions.

SUMMARY

This role provides comprehensive administrative support for NIBS office operations and project management activities. Responsibilities include managing the office budget, maintaining security, coordinating meetings and events, and handling logistics for on-site gatherings. The position also supports program and project managers by ensuring smooth administrative processes, enabling them to focus on delivering high-quality projects on time.

The ideal candidate is highly organized, adaptable, and able to work independently with sound judgment. Strong time management, multitasking skills, and a positive, professional demeanor are essential. This role represents NIBS to visitors and stakeholders, creating a welcoming environment and responding effectively to inquiries from both internal and external customers.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

 Project Management Support

  • Assist program and project managers in administrative functions and processes.
  • Monitor moving parts of the project, keeping them synchronized and moving forward.
  • Prepare, organize, and distribute project materials.
  • Attend assigned project meetings and record minutes.
  • Track and report project metrics.
  • Assist in the development, maintenance, and administration of key standard operating procedures, e.g., a Quality Management Plan
  • Help prepare project presentations.

 

Event & Meeting Support:

  • Coordinate internal and external meetings, including scheduling, catering, A/V setup, and printed materials.
  • Provide logistical support for Capitol Hill briefings, receptions, and large conferences (registration, hotel coordination, shipping, and exhibitor/attendee data).
  • Assist with event setup and takedown, registration, and on-site support.
  • Research, plan, and order in-house food and beverage from various vendors.

 

Office Administration and Front Desk:

  • Serve as receptionist and greet guests during meetings.
  • Answer and route calls on the main NIBS phone line.
  • Maintain inventory of office and event supplies.
  • Manage shipping, postage, and delivery needs.
  • Track office space usage and coordinate moves when needed.
  • Act as “staff traffic coordinator” to monitor staff schedules and locations.

 

Marketing & Communications Support:

  • Assist with HubSpot emails and update events on the website.
  • Organize and manage marketing assets, including giveaways and collateral.
  • Conduct research and reorder materials as needed.

 

SUPERVISORY RESPONSIBILITIES

N/A

 

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Specific skills include: 

 

  • Excellent communication skills (oral and written) and strong customer service orientation.
  • Highly organized, detail-oriented, and able to prioritize tasks to meet deadlines.
  • Strong multitasking ability; capable of managing multiple projects simultaneously.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with project management tools (MS Project or similar).
  • Ability to work independently while being an effective team player; proactive in supporting others.
  • Knowledge of office operations, including equipment (copiers, postage/shipping machines, A/V systems).
  • Understanding project work plans, schedules, budgets, and staffing.
  • Familiarity with federal contracting requirements and terminology.
  • Working knowledge of the building industry preferred.
  • Results-driven with a positive attitude and strong work ethic.

 

EDUCATION and/or EXPERIENCE

This position requires a high school diploma or equivalent; an associate degree is preferred. Minimum 2 years of administrative experience, preferably in event or office management. Proficiency in Microsoft Office Suite; familiarity with HubSpot and basic web updates is a plus. Strong organizational, communication, and multitasking skills. Ability to work independently and exercise sound judgment.

BENEFITS

  • Exposure to diverse, high-impact projects across the building sciences sector.
  • Collaborate daily with colleagues from a wide range of disciplines.
  • Work alongside some of the most respected experts in the building sciences and technology fields.
  • Professional development and training opportunities.
  • NIBS offers a competitive salary and benefits package including fully paid health care premiums for medical, dental, and vision.

 

HOW TO APPLY

If you feel you are a great fit for this role, please send your resume, cover letter, and salary requirement to jobs@nibs.org today!

Project Delivery, Senior Associate

WHO WE ARE
Whether in your home, office or out in your community, the walls that surround you must be safe, structurally sound, and sustainable. It’s our job to make that happen.


We were created by act of Congress in 1974 to be the nation’s authoritative source of findings and recommendations that impact and improve the built environment for the American people. At the National Institute of Building Sciences (NIBS), we connect research, policy, and practical application to advance innovation in the built environment. Our mission is to create a safer, more resilient, and technologically advanced infrastructure that serves American communities and strengthens our nation’s future.
Building American Innovation isn’t just our tagline – it’s our commitment. We foster collaboration between government, industry, and academia to drive forward-thinking strategies for resilient communities. Because at NIBS, we don’t just build structures, we build solutions.


SUMMARY
The Project Delivery Senior Associate is a highly motivated individual to support NIBS’ Infrastructure Team, which focuses on reducing EPCM risk to our clients through the development of design criteria and specifications, asset management, and owner’s rep role during the planning and procurement project phases. This growing team has projects that span multiple clients and disciplines across the Federal and Local/State built environment. The Project Delivery Senior Associate will support projects with federal clients, including the Department of Defense to drive projects advancing facility criteria development and fostering collaboration and knowledge sharing across diverse stakeholders. The Senior Associate will work closely with internal staff, government partners, subcontractors, and private sector stakeholders to help deliver high-quality projects that meet scope, schedule, and budget requirements. This role encompasses project execution and client engagement, supporting project managers while taking ownership of key deliverables, tracking progress, and ensuring projects stay on schedule and within scope. This position requires eligibility for a federal security clearance. No security clearance is required to start work. If sponsored by NIBS, the candidate must be able to obtain and maintain a Secret security clearance throughout the period of employment.


ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
• Lead day-to-day project coordination for multiple concurrent projects and initiatives, ensuring high-quality deliverables.
• Support cross-functional project teams involving architects, engineers, researchers, and policy experts.
• Serve as a point of contact for clients, maintaining professional communication and managing expectations.
• Provide quality reviews of engineering/architecture technical documents.
• Track project budgets, schedules, and resource allocations.
• Develop and maintain project documentation, including project plans, reports, meeting notes, and status updates.
• Identify project risks and assist in developing mitigation strategies.
• Support stakeholder engagement activities such as workshops, webinars, and technical meetings.
• Assist senior project managers and directors in implementing project management frameworks, tools, and best practices.
• Contribute to process improvements that enhance project efficiency and client satisfaction.

SUPERVISORY RESPONSIBILITIES
N/A

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Specific skills include:


• Familiarity with federal projects and project reporting requirements.
• Experience in the building sciences, construction, or related technical disciplines.
• Experience developing and utilizing A/E technical documents, including design criteria, specifications, and drawings.
• Ability to efficiently analyze technical data and develop actionable conclusions/recommendations
• Knowledge of risk management and quality assurance practices.
• Understanding of performance metrics and evaluation methods for project success.
• Demonstrated ability to work collaboratively on cross-functional teams.
• Strong organizational and time-management skills with the ability to handle multiple priorities.
• Excellent written and verbal communication skills.
• Strong proficiency in project management tools and the Microsoft Office Suite.
• Detail-oriented, proactive, and able to adapt quickly in a dynamic environment.
• Contribute innovative ideas to improve processes, tools, and solutions in support of resilient and sustainable infrastructure.

EDUCATION and/or EXPERIENCE
• Bachelor’s degree in engineering, architecture, or related field.
• 2–4 years of relevant engineering, architecture, consulting, technical deliverables development, or project management operations experience, ideally supporting government or multi-stakeholder projects.
• Engineer in Training (EIT) or Professional Engineering license (PE) or ability to attain a PE.
BENEFITS
• Exposure to diverse, high-impact projects across the building sciences sector.
• Collaborate daily with colleagues from a wide range of disciplines.
• Work alongside some of the most respected experts in the building sciences and technology fields.
• Professional development and training opportunities.
• NIBS offers a competitive salary and benefits package including fully paid health care premiums for medical, dental, and vision.

HOW TO APPLY
If you feel you are a great fit for this role, please send your resume, cover letter, and salary requirements to jobs@nibs.org today!

WHO WE ARE

Whether in your home, office or out in your community, the walls that surround you must be safe, structurally sound, and sustainable. It’s our job to make that happen.

We were created by act of Congress in 1974 to be the nation’s authoritative source of findings and recommendations that impact and improve the built environment for the American people.  At the National Institute of Building Sciences (NIBS), we connect research, policy, and practical application to advance innovation in the built environment. Our mission is to create a safer, more resilient, and technologically advanced infrastructure that serves American communities and strengthens our nation’s future.

Building American Innovation isn’t just our tagline – it’s our commitment. We foster collaboration between government, industry, and academia to drive forward-thinking strategies for resilient communities. Because at NIBS, we don’t just build structures, we build solutions.

SUMMARY

We are looking for a visionary Project Manager of Building Technology to lead high-stakes initiatives at the intersection of innovation and infrastructure. This isn’t just about managing projects; it’s about pioneering the integration of BIM, Digital Twins, AI, and/or Industrialized Construction to redefine how our world is built. As a leader at NIBS, you will bridge the gap between emerging technology and real-world application, orchestrating elite cross-functional teams to deliver excellence for our most critical stakeholders.

In this role, you will oversee multi-stakeholder projects ensuring alignment with client goals, scope, schedule, budget, and quality standards. You will manage project team members, manage subcontractors, and ensure effective communication and knowledge transfer across the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES includes the following. Other duties may be assigned.

  • Lead the end-to-end lifecycle of high-profile projects, from strategic planning to groundbreaking execution, with a focus on building technology and innovation.
  • Generate project workplans for assigned projects and support defining and documenting project scope, deliverables, KPIs, and success criteria; implement control mechanisms for performance tracking.
  • Manage project budgets, schedules, and resources; Estimate to Complete (ETC), forecasting, and margin. Make recommendations for actions necessary to meet targets.
  • Manage project financial and quality performance.
  • Proactively identify, track, and mitigate task, project, and client relationship risks.
  • Establish and enforce quality management frameworks, ensuring deliverables meet or exceed client expectations.
  • Coordinate cross-functional teams including architects, engineers, researchers, IT specialists, and subcontractors.
  • Serve as the primary liaison for top-tier clients and federal partners and represent the organization’s professional eminence and thought leadership on a national stage.
  • Foster a culture of knowledge sharing, capturing lessons learned to sharpen our competitive edge. Oversee knowledge management practices: maintain project files, ensure accessibility of content, capture lessons learned, and contribute to continuous improvement.
  • Monitor industry trends in BIM, Digital Twins, AI, and industrialized construction; integrate best practices into project delivery.
  • Inform senior leaders of gaps in skills needed for project delivery.
  • Promote a culture of continuous improvement, recommending ways to establish systematic continuous improvement as able, knowledge management plans, and change management plans as needed to support successful delivery of assigned projects.
  • Ensure compliance with organizational standards, federal contracting norms, and relevant industry regulations.
  • Self-manage workloads and proactively coordinate with supervisor on concerns related to workload.
  • Support business development; identifying organic growth opportunities through project-based relationships.

 

SECURITY CLEARANCE

A security clearance is not required, however ability to be granted or to obtain at a minimum, an interim Secret security clearance during employment and then obtain and maintain a Secret security clearance throughout the period of employment, is strongly preferred.

 

SUPERVISORY RESPONSIBILITIES

This position will have supervisory and direct report responsibilities. This position will also have responsibility for oversight of contracted staff.

 

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

 

EDUCATION AND/OR EXPERIENCE

The position requires a candidate with a Bachelor’s degree in project management, engineering, architecture, construction management, or related field, or 8 years’ experience in these fields or equivalent combination of education and experience. 5 or more years of project management experience, including 3 or more years managing multi-stakeholder projects; projects in the built environment is preferred. Experience with federal government contracting and reporting requirements preferred.

 

TECHNICAL AND OTHER SPECIALIZED SKILLS AND ABILITIES: 

  • Proficiency of project management methodologies (PMI, Agile, or equivalent).
  • Demonstrated expertise in processes, tools, and data standards required to deploy building technologies including BIM and Digital Twins preferred.
  • Strong proficiency project management software such as Monday.com or Microsoft Project or similar, MS Office Suite, project collaboration tools (e.g., SharePoint, Power BI), and task management tools/methods (Kanban, Backlog management, other).
  • Conceptual understanding or better in processes, tools, and data standards required to deploy Industrialized Construction, Artificial Intelligence for the built environment, and/or blockchain for the built environment.
  • Ability to digest client needs into actionable steps, document steps, update schedules, and coordinate and direct team members and subcontractors in completing work.
  • Excellent written, verbal, and graphical communication skills.
  • Strong leadership, facilitation, and negotiation skills.
  • Ability to thrive in a dynamic, collaborative, and fast-paced environment.

 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee is required to walk and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, and depth perception.

 

WORK ENVIRONMENT

NIBS is primarily a remote work environment. Position specific business needs will determine when  individuals need to work in the office or on-site at a third party. For example, meetings with external and internal stakeholders can necessitate coming to the office. Staff can voluntarily choose to work in the office at any time. The physical demand of NIBS positions is typical of those in an office environment. Positions require frequent use of a computer to communicate both orally and in writing.

Estimated amount of travel, not including periodic trips to the office, is 5%.

 

BENEFITS

  • Opportunity to work at the intersection of industry, government, and academia.
  • Work alongside some of the most respected experts in the building sciences and technology fields, gaining insight into best practices across industry and government.
  • Professional development and training opportunities.
  • NIBS offers a competitive salary and benefits package including fully paid health care premiums for medical, dental, and vision.

 

HOW TO APPLY

If you feel you are a great fit for this role, please send your resume, cover letter, and salary requirement to jobs@nibs.org today!