About NIBS

The National Institute of Building Sciences is in the process of filling the positions below to support the organization and federal agency clients.

Interested individuals with the required skill sets can read the job descriptions below to see the full duties and responsibilities of the positions.

WHO WE ARE

Whether in your home, office or out in your community, the walls that surround you must be safe, structurally sound, and sustainable. It’s our job to make that happen.

We were created by act of Congress in 1974 to be the nation’s authoritative source of findings and recommendations that impact and improve the built environment for the American people.  At the National Institute of Building Sciences (NIBS), we connect research, policy, and practical application to advance innovation in the built environment. Our mission is to create a safer, more resilient, and technologically advanced infrastructure that serves American communities and strengthens our nation’s future.

Building American Innovation isn’t just our tagline – it’s our commitment. We foster collaboration between government, industry, and academia to drive forward-thinking strategies for resilient communities. Because at NIBS, we don’t just build structures, we build solutions.

SUMMARY

This role provides comprehensive administrative support for NIBS office operations and project management activities. Responsibilities include managing the office budget, maintaining security, coordinating meetings and events, and handling logistics for on-site gatherings. The position also supports program and project managers by ensuring smooth administrative processes, enabling them to focus on delivering high-quality projects on time.

The ideal candidate is highly organized, adaptable, and able to work independently with sound judgment. Strong time management, multitasking skills, and a positive, professional demeanor are essential. This role represents NIBS to visitors and stakeholders, creating a welcoming environment and responding effectively to inquiries from both internal and external customers.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

 Project Management Support

  • Assist program and project managers in administrative functions and processes.
  • Monitor moving parts of the project, keeping them synchronized and moving forward.
  • Prepare, organize, and distribute project materials.
  • Attend assigned project meetings and record minutes.
  • Track and report project metrics.
  • Assist in the development, maintenance, and administration of key standard operating procedures, e.g., a Quality Management Plan
  • Help prepare project presentations.

 

Event & Meeting Support:

  • Coordinate internal and external meetings, including scheduling, catering, A/V setup, and printed materials.
  • Provide logistical support for Capitol Hill briefings, receptions, and large conferences (registration, hotel coordination, shipping, and exhibitor/attendee data).
  • Assist with event setup and takedown, registration, and on-site support.
  • Research, plan, and order in-house food and beverage from various vendors.

 

Office Administration and Front Desk:

  • Serve as receptionist and greet guests during meetings.
  • Answer and route calls on the main NIBS phone line.
  • Maintain inventory of office and event supplies.
  • Manage shipping, postage, and delivery needs.
  • Track office space usage and coordinate moves when needed.
  • Act as “staff traffic coordinator” to monitor staff schedules and locations.

 

Marketing & Communications Support:

  • Assist with HubSpot emails and update events on the website.
  • Organize and manage marketing assets, including giveaways and collateral.
  • Conduct research and reorder materials as needed.

 

SUPERVISORY RESPONSIBILITIES

N/A

 

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Specific skills include: 

 

  • Excellent communication skills (oral and written) and strong customer service orientation.
  • Highly organized, detail-oriented, and able to prioritize tasks to meet deadlines.
  • Strong multitasking ability; capable of managing multiple projects simultaneously.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with project management tools (MS Project or similar).
  • Ability to work independently while being an effective team player; proactive in supporting others.
  • Knowledge of office operations, including equipment (copiers, postage/shipping machines, A/V systems).
  • Understanding project work plans, schedules, budgets, and staffing.
  • Familiarity with federal contracting requirements and terminology.
  • Working knowledge of the building industry preferred.
  • Results-driven with a positive attitude and strong work ethic.

 

EDUCATION and/or EXPERIENCE

This position requires a high school diploma or equivalent; an associate degree is preferred. Minimum 2 years of administrative experience, preferably in event or office management. Proficiency in Microsoft Office Suite; familiarity with HubSpot and basic web updates is a plus. Strong organizational, communication, and multitasking skills. Ability to work independently and exercise sound judgment.

BENEFITS

  • Exposure to diverse, high-impact projects across the building sciences sector.
  • Collaborate daily with colleagues from a wide range of disciplines.
  • Work alongside some of the most respected experts in the building sciences and technology fields.
  • Professional development and training opportunities.
  • NIBS offers a competitive salary and benefits package including fully paid health care premiums for medical, dental, and vision.

 

HOW TO APPLY

If you feel you are a great fit for this role, please send your resume, cover letter, and salary requirement to jobs@nibs.org today!

WHO WE ARE

Whether in your home, office or out in your community, the walls that surround you must be safe, structurally sound, and sustainable. It’s our job to make that happen.

We were created by act of Congress in 1974 to be the nation’s authoritative source of findings and recommendations that impact and improve the built environment for the American people.  At the National Institute of Building Sciences (NIBS), we connect research, policy, and practical application to advance innovation in the built environment. Our mission is to create a safer, more resilient, and technologically advanced infrastructure that serves American communities and strengthens our nation’s future.

Building American Innovation isn’t just our tagline – it’s our commitment. We foster collaboration between government, industry, and academia to drive forward-thinking strategies for resilient communities. Because at NIBS, we don’t just build structures, we build solutions.

SUMMARY

The Events Manager is responsible for the planning, coordination, and execution of conferences, webinars, meetings, and organizational events that support the mission and programs of the National Institute of Building Sciences (NIBS). This role provides operational and logistical support for external and internal events, including council meetings and webinars, ensuring a high-quality experience for attendees, speakers, volunteers, and partners.

The Events Manager works closely with internal teams, council leadership, vendors, and technology partners to deliver well-organized, on-time, and on-budget events across in-person, virtual, and hybrid formats. The ideal candidate is detail-oriented, highly organized, proactive, and comfortable supporting multiple events simultaneously in a fast-paced, growing organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

 

Conferences, Webinars, and Events

  • Coordinate the planning and execution of NIBS conferences, summits, workshops, webinars, council meetings, and other organizational events.
  • Develop and manage detailed event timelines, schedules, and logistics plans to ensure seamless execution.
  • Support site identification, venue selection, contract coordination, and on-site logistics for in-person, virtual, and hybrid events.
  • Serve as the primary logistical point of contact for event vendors, venues, webinar platforms, contractors, and service providers.
  • Coordinate with internal staff and council leaders to ensure program materials, speaker needs, technology requirements, registrations, and communications are properly aligned.
  • Assist with speaker, moderator, and panelist coordination, including invitations, schedules, technical run-throughs, and live event support.
  • Manage registration processes and attendee communications for events and webinars.
  • Provide technical and logistical support for webinars, including platform setup, speaker testing, live moderation support, recordings, and post-event archiving.
  • Collect, review, and summarize event and webinar feedback, attendance data, and engagement metrics to support continuous improvement.

Council and Volunteer Support

  • Provide logistical and scheduling support to NIBS councils and working groups, including meeting coordination, calendar management, and virtual meeting setup.
  • Assist with the preparation and distribution of council meeting materials and communications.
  • Support consistent meeting processes and documentation for council and committee activities, in coordination with internal staff.
  • Serve as a staff liaison for assigned councils from a logistical and operational support perspective (not policy or governance leadership).

Operational Support

  • Support internal planning meetings related to events, webinars, and council activities.
  • Track and manage assigned event and webinar budgets, invoices, and expenses in coordination with finance staff.
  • Maintain organized records for event plans, vendor contracts, timelines, and attendance metrics.
  • Represent NIBS professionally at events and meetings, as requested.

SUPERVISORY RESPONSIBILITIES

This position may coordinate vendors, interns, or temporary event staff but does not include direct supervisory responsibility for full-time employees.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Specific skills include: 

 

  • Proven experience coordinating in-person and virtual events, including webinars.
  • Excellent organizational and time-management skills with strong attention to detail.
  • Ability to manage multiple deadlines and stakeholders simultaneously.
  • Strong written and verbal communication skills.
  • Comfortable providing live logistical and technical support during webinars and meetings.
  • Professional demeanor when interacting with senior leaders, volunteers, speakers, and partners.
  • Proficiency with Microsoft Word, Excel, Outlook, PowerPoint, online registration platforms, and webinar tools.
  • Commitment to collaboration, accountability, inclusion, and continuous improvement.
  • The estimated amount of travel, not inclusive of normal commuting to and from the office, is 25%.

 

EDUCATION and/or EXPERIENCE

  • Bachelor’s degree required; degree in event management, communications, hospitality, or a related field preferred.
  • 2-3 years of professional experience supporting conferences, webinars, or recurring meetings.
  • Familiarity with virtual meeting and webinar platforms (Zoom, Teams, Webex, or similar) required.

BENEFITS

  • Exposure to diverse, high-impact projects across the building sciences sector.
  • Collaborate daily with colleagues from a wide range of disciplines.
  • Work alongside some of the most respected experts in the building sciences and technology fields.
  • Professional development and training opportunities.
  • NIBS offers a competitive salary and benefits package including fully paid health care premiums for medical, dental, and vision.

HOW TO APPLY

If you feel you are a great fit for this role, please send your resume, cover letter, and salary requirement to jobs@nibs.org today!